Automations
The jobs you do by hand, done for you
Most owners have a list of things they've been meaning to automate. If one of them isn't worth it, we'll say so.
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Chasing late invoices
Reminders go out before and after the due date, so you're not the one nagging.
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Appointment reminders
A text and an email before every visit, so fewer slots sit empty.
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Replying to new leads
Someone fills in your form and hears back in minutes, with you behind the reply.
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Texting back missed calls
A call goes unanswered and the caller gets a text, so they don't ring the next place.
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Asking for reviews
After the job, a link to leave a Google review, and a nudge if they forget.
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Bringing people back
Clients and patients who haven't rebooked get a reminder to come back in.
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Enquiries into your CRM
New enquiries land in your CRM, spreadsheet or inbox without anyone retyping them.
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The Monday numbers
The figures you pull together every week, in your inbox before you've made coffee.
Tools I build with
Where it starts
Tell us what eats your week
Most automation projects start with the tasks you do by hand every week. We'll go through them with you on a call and work out which ones are worth automating, and which ones aren't.
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Works with the tools you already use
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We start with the tasks that cost you the most time
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If a task isn't worth automating, we'll tell you
What we automate
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Moving data between tools
New enquiries into your CRM, orders into your spreadsheet, form answers into the right inbox.
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Follow-ups and reminders
Booking confirmations, payment reminders, the email you always forget to send.
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Reports and summaries
The numbers you pull together every Monday, pulled together for you.
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AI where it helps
Sorting emails, drafting replies or summarizing notes - using AI only where it actually saves you time.
Your options
How Graphyte compares
Most owners keep doing it by hand, hire someone to help, or try to set it up themselves. Here's how they stack up.
What you get | GraphyteAutomations built around how you work | Hiring helpAnother person doing it by hand | Doing it yourselfA no-code tool and your evenings |
|---|---|---|---|
Who does the work | The tools you already use | Someone you pay every month | You, after hours |
Fits your tools | Built around them | They have to learn them | If you can get them to connect |
Done the same way every time | Yes | When they're not too busy | Depends on the setup |
When something changes | Tell us and we'll update it | Train them again | You figure it out |
How an automation project works
Small, specific, and built around the tools you already use. You'll get a timeline with your quote.
01
Let's chat
Walk us through what you do by hand each week. We'll pick out the ones worth automating.
02
Get a quote
One quote for the whole project, with a timeline. Half up front to get started.
03
Build and test
We connect the tools you already use and run it alongside you until it's right.
04
Hand over
We walk you through what it does and how it works, so nothing's a mystery.
Questions about automations
Don't see yours? Email matt@graphytedesign.com - happy to help.
It depends on how many tools and steps are involved. After a quick chat you get one quote for the whole project. Half up front to get started, and the other half when it's delivered.
Usually not. Most automations connect the tools you already use.
Most of the tools small businesses use - email, calendars, spreadsheets, forms and CRMs. Tell us what you use and we'll check before we quote.
Where it helps. Some tasks need AI, like sorting emails or summarizing notes, and plenty don't. We'll tell you which is which.
Tell us and we'll fix it.
No. An automation runs in the background between your existing tools. A web app is something you and your customers open and use. If you're not sure which you need, get in touch and we'll work it out.